/receipts – All receipts scanned and tagged with date and vendor.Think of them as recipes for things that are not food. /processes and scripts – Various scripts or directions for things that I commonly do./personal – Various letters and documents (sorted into subfolders), notes on hobbies (e.g., boardgame tactics), miscellany./life management – Documents related to goals, stories, motivation./identity documents – Scans of commonly used identity documents, like my passport, driver’s licence etc./health – Subfolders for dentist, doctor, gym, insurance, physical therapy, test results./finances – Subfolders for banks, countries, types (insurance vs banking vs investments), financial planning stuff./fashion – Notes, documents and media related to fashion and style./book summaries – Book summaries, subfolders for type (business, health etc)./bills – All regular bills, dated with company names and year/month.The structure of my folders (“groups”) within DevonThink itself is the same as per our article on Organizing your Files and Folders: It’s a little slower, but hey, no data corruption. What you need to do instead (and I just tested this) is put your database in /user/Documents/, then to select File > Synchronize inside DevonThink and authorize DevonThink to create a folder on your Dropbox which will act as a transactional/backup space for your database. The actual /user/documents folder on my Mac is basically empty, because everything sits within DevonThink.ĮDIT: As pointed out in the comments by Bill and Jim from DevonThink, you actually shouldn’t put your DevonThink databases in your Dropbox. Unlike iPhoto/Aperture, I haven’t had any issues with syncing the entire database file to Dropbox. I have one DevonThink database inside my /Dropbox/Documents/ folder on my Mac. One of the big features that I personally find very useful is to sync all select DevonThink documents to my iPhone/iPad and have digital copies of everything with me everywhere I go. Travel itineraries and related documents.Personally, I don’t use DevonThink for storing “information sets” like processes and scripts – those go into Evernote instead. I like the idea of being 100% paperless, so every sheet of paper that enters my life is scanned and stored within DevonThink. I personally use DevonThink for storing files and documents. I’ve never tried the Pro or Personal editions, but most of this article is about basic setup so it should be applicable to all editions. I personally use DevonThink Pro Office – the top-end edition. What I do know is that the basic setup I use works pretty well for me and most people I’ve shared it with. There’s no right way or wrong way to use it, and I’m pretty sure that I don’t personally know all the functions, workflows and options available within the program yet. You are also given the options of sending emails from the website to its customer care.In this article I want to provide you a basic introduction to how we use DevonThink.įor the uninitiated, DevonThink is a “Smart Document Management” application, that helps you manage your information and helps you go paperless.ĭevonThink is a very complex and customizable program. It doesn’t take much time to teach you as well. Via the tutorials you can educate yourself about everything and all the particulars of this program. It also provides the users with articles and videos for getting accustomed with the usage procedures. While beginning with DEVONthink Pro Office its operations can be easily checked out and learned with the help of its tutorials. The feature OCR or optical character recognition goes through your documents and lets you go for a full-text search for docs afterwards. Using its templates you can make folders and files, keeping the industry-standard practices in mind. It offers you complete office integration and can be one the best options for paper-less offices, especially if your main office requirements are scanning paper media and maintaining the digital files in a particular location.ĭEVONthink Pro Office happens to be a colorful program and includes options for customization too. You get outstanding doc management tools here. You can certainly include it in your business practices, for, anyone can make use of it it’s that easy. DEVONthink Pro Office is a document-management software offering you a decent expected performance.
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